Now when I looked at my calendar for the day of the ceremony, I knew I had to leave an hour before the event to get all my prep stuff taken care of. The ‘Get 5 dollars cash from bank for Girl Scout dues’ was placed in my calendar for a thirty minute duration just before the salads task. I wasn’t late to the ceremony because I had realistically planned out what I needed to do beforehand on a calendar. ![]() It’s easy to not consider how much time things take when I’m looking at a list and I end up over committing myself and wind up late and frustrated. The great thing about placing this on the calendar is that I have to consider how long it will take to get it done. I placed this on my calendar just before the appointment for the ceremony and gave myself 30 minutes to get it done. One for 3 hours before and one for 15 minutes before to make sure I wouldn’t forget.įor ‘Pick up 3 family salads from restaurant’. I placed this on my calendar the day before the ceremony from 8pm to 8:30pm which is usually a good time for me to do something like that. The next action lists (OmniFocus) get the ‘as soon as I can’ actions For example, I have Personal, Wife, Kids, WorkĪccording to GTD, three things go on your calendar. * I generally use folders in OmniFocus to group projects by who I’m doing them for. Now I look at OmniFocus as a list manager and there is nothing date critical in there. When I look at my calendar, I know that I have those times spoken for and I can’t schedule other things during those times. Well, I am now converted to using iCal for all ‘has to happen on this day’ actions. ![]() My first fear was not having all the actions to complete ‘Girl Scout ceremony’ in one place. In my old way of doing things, I would have created a ‘Girl Scout ceremony’ project and placed everything in there. We work on actions from the costume project as we have time and OmniFocus will warn us as the due date grows near. I give the project some actions and we are all set. Since the costume needs to be ready for rehearsal, I give the project a due date of the day of the rehearsal. In OmniFocus, I create a project under my ‘Kids’ folder* called ‘Make costume for Girl Scout ceremony’. I schedule ‘Get 5 dollars cash from bank for Girl Scout dues’ in iCal since this must happen just before we go to the ceremony. I schedule ‘Pick up 3 family salads from restaurant’ in iCal since this must happen just before we go to the ceremony.Īs I’m thinking of the event, I realize that I need to bring Girl Scout dues with me. I schedule ‘Charge the video camera’ in iCal since this must happen on the day before the ceremony. They are appointments and this is the obvious place to put them.Īs I’m thinking of the event, I realize that I would like to get it on video. I schedule the ceremony and rehearsal in iCal. Also, we need to pick up salad to contribute to the dinner. There will be a dress rehearsal and we also need to make a costume for the little play that is part of the program. Situation: We have an end of year Girl Scout ceremony to attend. Well, DA says that anything that has to happen on a specific day goes in your calendar so I decided to make a conscious effort to follow that rule. ![]() This software has due dates and times so it seems like the right thing to do. I found that I kept a lot of things that were due on a specific day in my lists. Recently, I have forced myself to apply the DA rule about what goes in my calendar and what goes in my lists and I thought I would share what I learned out of that applied to OmniFocus.
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